How to Write a Lease Termination Letter & 30-Day Notice to Vacate

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Landlords and owners maintain, organize, and update their property papers like ownership, lease agreements, payment receipts, repair and maintenance records, etc. As a landlord, doing that helps you be legally prepared for the time of lease termination and when you want your tenants to simply vacate.

If you are looking to change your tenants once the lease gets terminated, you can send an advance notice to vacate while notifying them about the lease termination date. In most cases, when the lease time (usually 12 months) prescribed in the agreement expires, you can renew or terminate it to look for new tenants.

 

What is a Notice to Vacate from a Landlord to Tenant?

A 30-day notice to vacate is an official letter that landlords must send to their tenants, formally telling them to vacate their property. It also acts as a record you can use for other ways if they refuse to move out. If so, your next option would be to leverage eviction laws.

The Importance of a 30-Day Notice to Tenant

The 30-day notice to vacate is a requirement by law. Landlords have to provide 30 days to their tenants, allowing them enough time to look for another property and move out. If you do not serve this notice, it can put you at risk of legal problems.

When Should You Send the 30-Day Notice to Vacate?

If you are the property owner, it is your right to choose if you want to renew your lease or you want your tenant to move out as the lease terminates. As the agreement expires and you want them to move out, that is the time when you should use the 30 Days Notice to Vacate.

 

How to Write a Lease Termination Letter & 30-Day Notice to Vacate

 

Writing the Notice of Termination of Lease

As the agreement expiry date comes nearer, you need to send a letter notifying the tenant about the lease termination at least 30-40 days prior to the termination date. The letter includes the tenant’s name, rented property address, the date when the agreement was enacted, and the date of termination. While writing the main message, make sure you clearly mention everything to eliminate all confusion and conflicts.

Writing the 30-Day Notice to Vacate

In the notice to vacate, you must include the date of the notice, the tenant’s full name, and complete rental address. Now, write it clearly that you are serving this notice, asking them to vacate the rented property by a particular date (at least 30 days from the date of notice). Besides, also mention the date and time you would visit the property for the final inspection.

Avoiding Dispute Possibilities

It would be better to mail the lease termination letter and the 30-day notice to vacate via a physical mail service that requires the receiver’s signature instead of handing it over with a personal visit. Doing that will ensure the tenant can’t deny the receipt of the notice.

Also, once you post the letter or get to know that the letter has been delivered, call your tenant to confirm that they have received it. While doing this doesn’t ensure the tenant will vacate, it is just a notice which can help you be legally prepared if they refuse to vacate your property.

If you’re looking for property management software to help keep your business moving, Rentroom is an excellent option. With features like rent collection, maintenance, accounting, communication, and leasing automation, it can help you save time and money. In addition, its user-friendly interface makes it easy to use, even for those without experience.

 

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